Capital Equipment Unit Representatives
Capital Equipment Unit Representatives
Capital equipment unit representatives act as a liaison between Financial Operations and their school or unit for capital equipment monitoring purposes. Unit representatives serve as a starting point for Financial Operations asset inquiries. Unit representatives have the following responsibilities:
- Support Financial Operations by publicizing, monitoring and enforcing capital equipment policies and procedures at the department level.
- Work closely with Financial Operations to ensure property tags are affixed to capital equipment and properly updated in NUFinancials.
- Biennually (i.e., once every two years) perform the capital equipment inventory for the school/unit and submit Asset Requests for disposals and transfers identied.
- Facilitate the physical observation of capital equipment inventory by a Financial Operations representative, or for external or internal audit requests.
Registration of Capital Equipment Unit Representatives
To register as a capital equipment unit representative please download and complete the Capital Equipment Registration Form and submit by email to Accounting Services, equipment@northwestern.edu. A Director or Senior Administrator approval is required to authorize a capital equipment unit representative.
Capital Equipment Unit Representative Resources
- Capital equipment reports (AM002) are available for download on Cognos. Reports may also be requested by emailing equipment@northwestern.edu. Include in your request the Department ID(s) that should be included in the capital equipemtn inventory report.
- The Equipment Policy Manual includes policies related to capital equipment.
- Accounting Services provides ongoing guidance and support to aid unit representatives in their responsibilities relating to capital equipment.
- Capital equipment policies and procedures are presented annually, alternating campuses to align with the biennial inventory cycle. Updated presentations are posted on this website and available for the ÀÖ²¥´«Ã½ community to reference.
- Important capital equipment updates and reminders are emailed to unit representatives at least annually.